HEALTHCARE DECISION INTELLIGENCE
Intelligence
without
disruption.
Unify your existing systems and workflows to gain instant, enterprise wide visibility. Instead of fighting delays, and shortages, organizations shift from simply reacting to actively preventing
While you were away, Phil has reviewed 100,841 data points to prepare today's briefing.
Phil continuously reviews your supply chain data. Your dashboard opens with the findings, not a report to dig through.
SAVINGS OPPORTUNITIES
Batching & consolidation candidates across upcoming orders, ranked by impact.
PRICING FLAGS
Line items priced above contract or tier, caught before the next order goes out.
INVOICE DISCREPANCIES
Invoices that don't match the PO or contract terms, with the variance attached.
STOCKOUT & BACKORDER RISKS
Items projected to run short before their next delivery, with approved substitutes suggested early.
PAR CHANGES
PAR level recommendations recalculated from actual usage, showing what to move up, what to move down, and why.
EXPIRING CONTRACTS
Agreements approaching expiration, with usage and pricing history ready for renegotiation.
HOW PHIL THINKS
Multiple streams of data. One decision core.
Every stream your hospital already produces pours into the Core. What comes out the other side isn't a report - it's the next best action, with the reasoning attached.
DATA IN — 6 KNOWLEDGE STREAMSERP · MMIS · GPO · RFID/IOT · IMPORTS · APIS
Inventory
On-hand, PAR, locations, attributes, classifications
Contracts
Pricing, tiers, terms, compliance, performance
Usage
Historical usage, trends, variability, seasonality
Vendors
Performance, lead times, quality, reliability
Clinical
Procedures, preference cards, patient demand
Financial
Spend, budgets, forecasts, cost to serve
Phil Intelligence Core
LEAN SIX SIGMA + AI
OBSERVE → ORIENT → DECIDE → ACT
DATA OUT — 6 INTELLIGENT OUTCOMESEVERY RECOMMENDATION EXPLAINABLE · RECALCULATED DAILY
Optimized PAR & inventory levels
Right item. Right place. Right time.
Strategic batching & consolidation
Reduce orders. Reduce cost. Increase efficiency.
Purchase order optimization
Right supplier. Right price. Right terms.
Predictive replenishment
Prevent stockouts. Reduce overstock.
Budget forecasting & insights
Visibility. Accuracy. Confidence.
Executive & operational intelligence
Actionable insight for every level.
THE PHIL METHOD
OBSERVE → ORIENT → DECIDE → ACT
CONNECTED INPUTS
Meet the data where it lives.
Data stay connected to your current ecosystem — ERP, MMIS, GPO, and file imports — instead of forcing disruptive replacement.
DECISION ENGINE
Turn visibility into reasoning.
The core continuously observes, analyzes, optimizes, automates, learns, and improves, so each recommendation can be explained and acted on.
OPERATIONAL OUTCOMES
Surface the next best action.
Not more noise — a clearer path to optimized PARs, substitute guidance, order prioritization, and measurable improvement.
AUTOMATED ORDERING
One platform. Three ways to signal an empty bin.
Every inventory location is different. Phil's ordering stack lets you match the capture technology to each location, and every signal lands in the same requisition-to-receipt pipeline.
FULLY AUTOMATED
Hopper-Based
Drop the empty bin's RFID card in the hopper and walk away. Phil reads the card, generates the requisition, and stages the order. No scanning, no counting, no keystrokes.
SIGNALRFID card drop
HARDWAREAuto-Phil hopper + RFID reader
BEST FITHigh-volume supply rooms and central storerooms
MOBILE-FIRST
NFC Device-Based
Tap a mobile device to the NFC tag on any empty bin and the order is captured on the spot. All the automation of RFID at a fraction of the infrastructure cost.
SIGNALTap-to-tag
HARDWARENFC bin tags + mobile device
BEST FITDistributed locations, clinics, and roaming techs
ZERO HARDWARE
Portal-Based
Place orders from any browser, no dedicated hardware at all. The fastest path to automated replenishment, live in days rather than months.
SIGNALBrowser entry
HARDWARENone — any existing workstation
BEST FITRapid deployment and low-volume locations
MIX & MATCHDeploy a different model at every inventory location: hoppers in the storeroom, NFC on the floors, portal in the clinics. One platform, one pipeline, one intelligence core.
THE AUTOMATIC ORDER PROCESS
From empty bin to order placed, automatically.
No counting, no keying. Phil reads every bin, then routes each empty one automatically. Standard floor stock replenishes from the main supply chain storeroom - specialty items order direct from the vendor. Follow the flow below, from the first RFID read to the order landing.
PHIL · AUTOMATIC ORDER PROCESSRFID LIVE
BIN / KANBAN STATUS
18,649
MANAGED
18,040
STOCKED
609
REQUIRE RESTOCK
66
ALL EMPTY
PURCHASE ORDER / REQUISITION STATUS
140MONITORED
0READY TO ORDER
2ON ORDER
5BACKORDERED
PHIL ROUTES66 empty bins detected: standard stock to the storeroom, specialty items straight to the vendor.
AUTOMATIC ORDER PROCESS /SELECT STOCK ROOMRFID LIVE
INVENTORY / ORDER GUIDEEMPTYRESTOCKSTOCKED
Surgical Tower 4 - OR Core
1547419Emergency Trauma Bay
930478Cardiac Cath Lab
029749ICU Central Supply
026460Labor & Delivery
423505Oncology Infusion
023503PHIL FLAGSSurgical Tower 4 - OR Core holds the most empty bins. Phil starts there →
SELECT STOCK ROOM /SURGICAL TOWER 4 - OR COREAUTO-REPLENISHED
466MANAGED
419STOCKED
47RESTOCK
15EMPTY
PHIL · RFID READEvery bin in this room scanned. Empty bins queued for the storeroom.LAST RUN 1:44PM
EMPTY BINS ROUTED TO STOREROOM
Airway #11 1166
700308114 · 2 EA · BIN 1
EMPTIED 12/20 7:46AM
EMPTIED 12/20 7:46AM
Bag Patient Belonging Clr
407870233 · 75 EA · BIN 1
EMPTIED 12/20 11:35AM
EMPTIED 12/20 11:35AM
Bandage RL Gauze 3 Inch
501168390 · 4 EA · BIN 1
EMPTIED 12/19 2:49PM
EMPTIED 12/19 2:49PM
Belt Gait 54 In Quick Release
612198045 · 3 EA · BIN 1
EMPTIED 12/18 1:31PM
EMPTIED 12/18 1:31PM
NEXT BEST ACTIONReplenishment pick cut to the Main Supply Chain Storeroom. No counting, no keystrokes.
OR PURCHASE ORDERS /P100DIRECT FROM VENDOR
140MONITORED
0READY
2ON ORDER
5BACKORDERED
STATUSITEMPO #QTYEST. RESTOCK
BACKORDEREDDaVinci Tip Cover9283383012/18/2025
BACKORDEREDKnife Lancet Type A3555924012111/04/2025
BACKORDEREDStent Percuflex Plus 6 x 26928327512/17/2025
ORDEREDGlidewire .038 x 150 Straight—10—
ORDEREDXI Obturator Bldlss Optical—24—
NEXT BEST ACTIONSpecialty OR items bypass the storeroom. Phil raises the PO straight to the vendor, PO # and restock tracked.
SYSTEM DASHBOARDThe RFID read lands live, showing kanban and purchase-order status across every managed bin in the hospital.
MAIN SUPPLY CHAIN STOREROOM
Standard floor stock. When the RFID read finds an empty bin, Phil cuts a replenishment pick to the main storeroom automatically.
DIRECT FROM VENDOR
Specialty items: robotic instruments, stents, guidewires. These bypass the storeroom: the same RFID read raises a requisition, to a purchase order straight to the vendor, with PO numbers and restock dates tracked.
INTELLIGENCE ENGINES
Built as engines, not features.
Adaptive Inventory Intelligence™
PAR recommendations evolve with history, seasonality, usage velocity, and organization-specific patterns.
Continuous Operational Intelligence™
Real-time or nightly updates keep inventories and order guides current before the next order cycle.
Contract Intelligence™
Validate contracts, tiers, markups, manufacturer numbers, and invoice pricing automatically.
Workload Intelligence™
Reduce duplicate buyer effort and recommend smarter distribution of work across the team.
Supply Continuity Intelligence™
Suggest vetted substitutes the moment items are backordered or unavailable.
Role-Based Intelligence™
Every user sees the right level of intelligence for their role and responsibilities.
DIGITAL HOSPITAL
Supply Chain becomes visible.
Phil drills from the whole enterprise down to a single product on the same live dashboards. Overnight, Phil isolates what changed and surfaces the next best action before the day starts.
PHIL · ENTERPRISE COMMANDLIVE
TOTAL ANNUAL SPEND
$842M
NETWORK FILL RATE
96.2%
SAVINGS YTD
$12.4M
NE
SE
MW
SW
W
NW
CTR
SPEND BY REGION
Southeast leads volume; Southwest flagged for exception review.
PHIL FLAGS6 stockout risks across 3 regions. Drill into Southeast →
ENTERPRISE /SOUTHEAST REGIONLIVE
HOSPITALS
9
REGION SPEND
$118M
OPEN EXCEPTIONS
14
St. Mary's Medical
$22.4M · 6 EXC
Riverside General
$19.1M · 0 EXC
Mercy North
$16.8M · 3 EXC
Baptist East
$14.2M · 1 EXC
Lakeview Regional
$11.9M · 4 EXC
PHIL FLAGSSt. Mary's carries 6 of 14 open exceptions. Drill in →
SOUTHEAST /ST. MARY'S MEDICALLIVE
DEPARTMENTS
24
PAR COMPLIANCE
94.1%
OPEN POS
61
PAR COMPLIANCE BY DEPARTMENT
Surgical Svcs
86% · 3 RISKS
ICU
97%
Emergency
95%
Cath Lab
92%
Labor & Delivery
98%
Radiology
96%
Endoscopy
89%
Pharmacy
93%
Med/Surg
97%
Oncology
96%
Cardiology
95%
+ 12 more
ALL ≥ 94%
PHIL FLAGSSurgical Services trending toward 3 stockouts. Drill in →
ST. MARY'S /SURGICAL SERVICESLIVE
ORDER GUIDES
12
ITEMS TRACKED
1,840
STOCKOUT RISKS
3
OR Core Supplies
86% · 2 RISKS
Ortho Implants
91% · 1 RISK
Endo / Lap
96%
Anesthesia Cart
88%
Wound Care
99%
PHIL FLAGSOR Core Supplies holds 2 of 3 risks. Drill in →
SURGICAL SVCS /OR CORE SUPPLIESLIVE
ON-HAND / PARSTATUS
12 / 60REORDER NOW
Suture 3-0 Vicryl
240 / 300OK
Surgical Gloves 7.5
18 / 40WATCH
Skin Stapler 35W
96 / 90TRIM PAR
Bovie Tip Extended
55 / 80OK
Lap Sponge 4x18
PHIL FLAGSSuture 3-0 Vicryl is below reorder point. Drill in →
OR CORE SUPPLIES /SUTURE 3-0 VICRYLREORDER
WEEKLY USAGE · LAST 12 WEEKS
~21 units/week, trending +9%— PAR THRESHOLD
ON-HAND / PAR
12 / 60
VENDOR · LEAD TIME
Ethicon via Medline · 4 days
CONTRACT
Tier 2 · $84.20/box · compliant
NEXT BEST ACTIONReorder 3 cases Thursday — batched with 4 other Medline items. Reasoning attached.
LEVEL 01 — ENTERPRISENetwork-wide spend, fill rate, and savings. Every region on one screen.
POTENTIAL SAVINGS
See the savings before you commit.
The model shows your labor cost and PO economics today, and what they look like with Phil Intelligence Core.
OUTPUT
BEFORE PHIL
AFTER PHIL
Buyer Total Cost
$1,740,000
$957,000
Material Handler Total Cost
$550,000
$269,500
Total Labor Cost
$2,290,000
$1,226,500
Annual POs
6,000
5,460
Cost per PO
$381.67
$224.63
POTENTIAL SAVINGS PER PO
$157.03
POTENTIAL ANNUAL SAVINGS
$857,400
THE PHIL INSTITUTE
Healthcare decision intelligence, in writing.
OUR PHILOSOPHY
Built FOR supply chain, BY supply chain.
Phil My Bin is built on the belief that every system is different and every organization operates in its own way. Phil begins by understanding how each organization works, then meets that reality with practical automation, explainable recommendations, and evidence-based decisions backed by analytics that verify success.
THE PHIL PRINCIPLES
Eliminate waste before automating it
Intelligence before automation
Automation should increase human value
Measure everything
Design for the front line
Improve every day
If it doesn't improve patient care, it doesn't matter